Staff Scheduling

3sHealth coordinates an electronic staff scheduling system that is in use in nine of Saskatchewan’s 12 health regions.

The system helps to ensure the right person is scheduled for the right shift to ensure that optimal healthcare is provided to patients and families. The scheduling system also works to reduce errors, minimize overtime, and ensure fairness in the scheduling process. It helps employers ensure that their daily scheduling practices comply with the many complex collective agreements that apply to their work setting.

Other benefits include improved sharing of information with employees on schedules and attendance, less time spent on scheduling and clerical tasks by managers and support staff, and reduced grievances, overtime and sick leave.

The system uses a program called Workforce ESP (Environment for Scheduling Personnel) by Kronos that has been customized to meet the specific requirements of Saskatchewan’s health-care system. It integrates complex union rules with data on each employee, such as accumulated hours and seniority, to determine which staff to schedule in place of absent workers. It also features:
•    Access to a provincial help desk support from 6:30 a.m. to 9 p.m., five days a week;
•    Real-time integration of scheduling data with 3sHealth’s payroll system and Gateway Online; and
•    Minimal desktop computer requirements.

Projects are underway to enable employees the ability to access their schedules from home and request a shift trade with another employee.
The province is currently seeking a new Enterprise Resource Planning system to replace existing systems and provide a future integrated, real-time system for payroll, benefits, human resources, scheduling, finance, supply chain and ERP business intelligence.

For more information, contact:

Alison Jenson, Administrative Assistant
Tel: (306) 347.1745